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PDFs have become one of the most widely used document formats. They’re reliable, preserve formatting across devices, and they’re easy to share.
PDF editors like PDFinity now exist to make using PDF files even better. Here we take you through 10 everyday ways a PDF editor can make your life easier.
1. Filling Out Forms Without Printing
A PDF editor eliminates the lengthy process of printing out a physical copy of the form, manually completing it, scanning it, and finally sending it back.
With PDF editors that let you directly type into fields, check boxes, and even add digital signatures, you can complete forms in minutes. These tools make the process quick, eco-friendly, and efficient.
2. Signing Documents Electronically
With PDF editors, there’s no need to print out physically copies just to sign them. Signing documents is as simple as uploading an image of your signature, or drawing it directly within the editor.
Many PDF editors also allow you to save your signature for future use, allowing you to sign documents in one click. This feature is especially useful for remote workers or business owners dealing with clients worldwide.
3. Editing Typos in Important Files
Modern PDF editors let you directly edit text, correct formatting, and even replace images without needing to revert to the original file.
This editing feature is particularly handy for professionals who frequently share documents.
4. Annotating and Reviewing Documents
If you need to review and provide feedback on documents, PDF editors come with handy annotation tools, such as highlights, sticky notes, and freehand drawing.
These features are perfect for marking up research papers and even brainstorming ideas with a team. Many editors also allow multiple users to collaborate on the same document which is great for team collaboration.
5. Combining Multiple Files into One
Working across several documents for a single project can sometimes create confusion. PDF editors simplify this by letting you merge multiple files into a single cohesive document.
PDF merging tools not only improve organization but also make sharing files more convenient.
6. Extracting Specific Pages
Sometimes you only need a small section of a larger document. Instead of sharing or downloading an entire file, PDF editors let you extract and save specific pages.
For example, if you’re applying for a job and only want to send a single certificate from a scanned pile, a PDF editor allows you to separate that page and save it as an individual file.
7. Converting PDFs to Other Formats
PDFs are great for preserving the formatting of documents, but sometimes you need them in an editable format, like Word or Excel. PDF editors often have a conversion tool, which allows you to transform PDFs into the format of your choice.
This feature is invaluable for tasks like extracting tables from a PDF into a spreadsheet or editing a PDF-based resume for a job application.
8. Securing Sensitive Information
PDF editors allow you to encrypt your documents with passwords, ensuring only authorized individuals can access them.
Some tools also offer redaction features, which let you permanently remove sensitive details from a document, such as financial data or personal identification numbers.
9. Compressing Large Files
Large PDF files can be difficult to email or upload. PDF editors solve this issue with compression tools that reduce file size without compromising quality.
This feature is particularly useful for sharing documents like marketing brochures, detailed reports, or scanned archives. By making your files lighter, PDF editors ensure faster uploads, easier sharing, and more storage space on your devices.
10. Archiving and Organizing Documents
Keeping track of old documents can be complicated. PDF editors make it easy to scan, organize, and store these files digitally.
Features like tagging, creating folders, and adding metadata can help you to categorize your documents for easy viewing later. This not only reduces physical clutter but also ensures that your files are backed up and accessible whenever you need them.
Why You Should Use a PDF Editor
PDF editors are more than just tools—they enhance productivity by saving time, reducing effort, and simplifying your workflow.
Investing in a reliable PDF editor doesn’t just improve how you handle documents — it also boosts efficiency and productivity in every aspect of your life.
